Privacy Policy

1. Introduction

KYOTEC OPEN (“the Tournament”, “we”, “our”, “us”) respects your privacy and is committed to complying with the General Data Protection Regulation (GDPR) and Luxembourg data protection laws. This Privacy Policy explains how we collect, use, store, and protect your personal data when visiting kyotecopen.com or interacting with our services.

2. Data Controller

KYOTEC OPEN / Tennis Club de Pétange
QT Hall, Pétange, Luxembourg
Email: info@kyotecopen.com

3. Data We Collect

• Personal identification data (name, email, phone)
• Tournament-related data (players, results, rankings)
• Technical data (IP address, browser, device info)
• Media content captured on-site (photos, videos)
• Cookies & analytics data

4. Legal Basis for Processing

• Consent
• Contractual necessity
• Legal obligations
• Legitimate interests

5. How We Use Your Data

• Tournament operations
• Communication and administration
• Website functionality and analytics
• Media and promotional content
• Safety and fraud prevention

6. Data Sharing

We may share your data with ITF, accredited media, sponsors, hosting providers, and security/analytics partners.

7. Cookies

We use cookies for essential site functionality, performance, security, and analytics. Users may manage cookie preferences via the cookie banner.

8. Data Retention

We retain data only as necessary for tournament operations or legal obligations, including permanent archival of match data.

9. Your GDPR Rights

• Access
• Correction
• Deletion
• Restriction
• Portability
• Objection

10. Security

Our systems use encryption, firewalls, EU hosting, and access-restricted environments.

11. Updates

This policy may be updated; changes will appear on this page.